Expense reports used to take employees 45 minutes. Now it's done before they leave the restaurant — and our finance team stopped chasing missing receipts at month-end.
Ho
Head of Finance
Head of Finance, SaaS scale-up
45 min → under 30 seconds
Expenses
Employee submits expense from phone. AI validates. Manager approves instantly. Payment hits their account next day. One frictionless workflow.
By the numbers
Expenses by the numbers.
10 sec
Average submission time
Next day
Reimbursement speed
95%
Policy compliance rate
20h+
Saved per month for finance
The use case
Expense reimbursement that doesn't make employees angry.
Employee expense submission via paper, email, screenshots, pleading Slack messages. Manager approval bottlenecks while finance chases policy compliance. Reimbursement weeks late.
Flowie: phone capture → AI receipt validation → policy check → instant manager approval → payment to employee account next day. One frictionless workflow. No spreadsheets. No reminder emails. No angry employees.
For who
Employee / Traveller
“Reimbursement takes 6 weeks. Why am I floating company expenses?”
People Ops / HR
“30% of employee complaints are about expense reimbursement.”
Manager / Approver
“Drowning in approval emails. Half are out-of-policy.”
Controller
“Expense fraud detected after the fact. Always.”
Capabilities
What Expenses actually does.
Scroll to explore →
01 / 04
Mobile-First Submission
Snap a photo of the receipt. AI extracts merchant, amount, date, VAT, and category. Submit in under 10 seconds from any phone.
02 / 04
AI Policy Enforcement
Every expense checked against your travel and expense policy in real-time. Out-of-policy items flagged before submission — not after.
03 / 04
One-Tap Approval
Managers review and approve from their phone. AI pre-validates so approvers see only what matters. Bulk approve compliant expenses instantly.
04 / 04
Next-Day Reimbursement
Approved expenses reimburse to employee bank accounts next business day. No month-end batch cycles. No waiting.
Capabilities
What Expenses actually does.
01Capability
Mobile-First Submission
Snap a photo of the receipt. AI extracts merchant, amount, date, VAT, and category. Submit in under 10 seconds from any phone.
02Capability
AI Policy Enforcement
Every expense checked against your travel and expense policy in real-time. Out-of-policy items flagged before submission — not after.
03Capability
One-Tap Approval
Managers review and approve from their phone. AI pre-validates so approvers see only what matters. Bulk approve compliant expenses instantly.
04Capability
Next-Day Reimbursement
Approved expenses reimburse to employee bank accounts next business day. No month-end batch cycles. No waiting.
Implementation
Live in weeks, not years.
Day 1
Connect
Plug Flowie into your ERPs, banks, and partner systems. No data migration, no integration team, no rip-and-replace.
Week 1
Ship
First workflow live in production. Your team uses it on real intake, match, payment, and reporting work — not in a sandbox.
Month 2
Scale
Multi-entity rollout. Compliance gates pass. Workflows expand to your full team and full ERP/partner stack.
Customer voice
What teams running on Expenses say.
Our reimbursement cycle dropped from 28 days to next-business-day. Employees notice that. It's the single most-praised change my team has shipped in three years — and the policy compliance rate went up because the friction left.
CF
Chief Financial Officer
Chief Financial Officer, Mid-cap manufacturer · 4 entities
28 days → 1 day reimbursement
Per diem calculations across 14 countries used to be a spreadsheet from hell. The country-level config handles it all — Spain hotels, Tokyo dinners, German mileage rates. The controller hasn't touched the per diem logic in six months.
GC
Group Controller
Group Controller, Industrial group · 8 entities
14-country per diem fully automated
Asked & answered
Buyers ask us this.
Does it work with our existing corporate cards?
Yes. Flowie integrates with major card providers (Visa, Mastercard, Amex) and virtual card platforms. Transactions import automatically for matching.
Can we customize expense policies by country?
Absolutely. Define policies per country, entity, department, or employee level. Per diem rates, spending limits, and required documentation are fully configurable.
How does it handle multi-currency expenses?
AI detects currency from receipts and applies real-time exchange rates. Employees submit in any currency; reimbursement happens in their local currency.
ISO 27001:2022 · GDPR · EU-hosted · Full audit trails · Trust Center →
See Expenses on your stack.
Start free. See your first workflow run before the next quarter close.
ISO 27001
GDPR
CyberVadis
PA Certified
Peppol